Everything but the sellingruns itself.
Workflow automation for real estate
Enquiries, listings, follow-ups, reporting — if your team does it by hand every week, it can run on its own. Built around the tools your agency already uses.
Diagram of a sample enquiry workflow: a new portal enquiry at 9:47 pm is qualified and a reply drafted, the CRM is updated, and a personal reply is sent — 42 seconds end to end.
Sample runs of the three workflows: a 9:47 pm enquiry answered in 42 seconds; a signed listing turned into folder, tasks and launch email in 28 seconds; 18 open-home visitors followed up the same afternoon; an overnight enquiry answered before the office opened; a listing going live with every task assigned automatically; every Saturday open-home visitor queued for follow-up.
What the workflows are built to do
20 or more hours
back every month, across your listings
100 percent
of open-home visitors followed up
under 60 seconds
to reply to any new enquiry
- n8n
- Gmail
- Google Sheets
- ClickUp
- Vercel
- trigger.dev
- Claude
Every agency loses hours to work that could run itself.
The same bottlenecks show up in almost every agency — draining time and letting leads slip.
Launching a listing is a scramble
Photographer, copywriter, portal deadlines, team hand-offs — all coordinated by hand, one listing after another.
Leads go cold before anyone replies
An enquiry at 8pm sits unread until morning. By then the buyer has already called two other agents.
Follow-ups are the first thing dropped
After a six-hour Saturday of open homes, following up with twenty visitors is the first thing to get dropped.
The engine room
This is what runs while your team sells.
Each workflow replaces a manual process that quietly costs your agency hours and leads — built to fit how your team already works. Watch each one run on the monitors.
Listing Launch
Hours of coordination behind every listing.
Before · 45–90 min per listing
- Create the property folder by hand
- Update the listing spreadsheet
- Chase each team member for their tasks
- Write and send the launch email
After · Under 30 seconds, every time
- Property folder created and organised
- Listing spreadsheet updated
- Tasks assigned to every team member
- Launch email sent automatically
Twenty listings a month is more than twenty hours saved — with none of the manual work.
Open Home Follow-Up
Follow-ups slip after a long Saturday.
Before · 1–2 hours per open home
- Open home finishes
- Compile the attendee list by hand
- Write each follow-up email
- Done the next day — or never
After · Under 2 minutes, automatic
- Open home completed
- Attendee list pulled automatically
- Every attendee followed up
- Same day, every time
Most sales take several follow-ups, not one. This starts the sequence the same day, every time.
Instant Enquiry Response
A slow reply hands the lead to a competitor.
Before · Average reply: 2–4 hours
- Enquiry arrives
- Sits unread for hours
- Manual reply sent late
- A competitor wins the lead
After · Under 60 seconds, always
- Enquiry received
- Personal reply sent in under a minute
- Agent alerted to follow up
- Running 24/7, no exceptions
The agency that replies first usually wins the lead. This replies before your competitors are even awake.
Systems first. AI where it counts.
Each pipeline you see is a system engineered to run on its own — day and night, wired into the email, CRM and spreadsheets your team already uses. AI sits inside it for the parts that need judgement, like drafting a reply that reads right. The structure carrying the work stays tested, monitored, and maintained by the person who built it.
Three workflows. One entry point.
These three are the best place to start. There is nothing new for your team to learn. The free audit goes wider: it maps how your whole business runs and shows what's worth improving first.
What doing it by hand already costs you.
None of this is work you are failing at — it is the price of doing it manually, even on a good week. And it is only the three workflows you can see. Set your volumes; the audit finds the rest.
At your volume
45 hrs
back every month
and that's just three workflows
At your volume, about 45 hours back a month from just three workflows — 12 from listing launches, 24 from open-home follow-ups, and 9 from enquiry handling, with the rest of your week still uncapped. Roughly $2,700 a month, or $32,400 a year.
The cost of the manual way, before anything goes wrong. Three workflows is the floor — the audit finds the rest of your week.
What clients say about working with me.
Tyron developed a custom app for me that dictates and transcribes my client consultations into a structured framework, significantly reducing the time I spend on administration. The result has been more time available for client care and the ability to focus on what matters most — supporting families rather than completing paperwork. I highly recommend Tyron and would not hesitate to work with him again.
Tyron built our company a custom invoicing tool; we had a number of bespoke requirements, and he was able to produce a tailored solution that fitted our needs. Throughout the process, he responded to our requests quickly, and the result works well and saves me hours of tedious data entry every month.
Start with a free workflow audit.
No pitch. No obligation. A clear, specific picture of where your week goes and which enquiries go cold.
Map your process
I walk through how your agency actually runs today — listings, enquiries, follow-ups, and the hand-offs in between.
Find the leaks
I pinpoint where time disappears and which enquiries never get a reply — specific to how your team works, not a generic checklist.
Get a clear plan
You leave with a simple breakdown of what is worth automating and what is not — a plan you can act on with or without me.
Sample · What you leave with
Workflow audit — findings
- Listing launch coordination52 min / listing
- After-hours enquiriesunanswered until 9am
- Open-home follow-ups2 days late
A one-page breakdown like this — yours to keep.
Takes 30 minutes. Costs nothing.
Worth it even if you never automate a thing.
- Based in Christchurch
- Builds in n8n + Claude
- One person, start to finish
The person you call is the person who builds it.
I build workflow automation for New Zealand real estate agencies — and small businesses like them. No account managers, no offshore team — you work directly with me, start to finish.
My focus is narrow on purpose: removing the manual work that slows agencies down. Every workflow is built around how your team actually operates, then tested until it runs without anyone thinking about it. Each one is a dependable system first — engineered to keep working day after day. AI is added where it genuinely helps, never left to do the job on its own.
I'm based in Christchurch, so local agencies get someone who can sit down with them in person — and everyone else gets someone in the same time zone who picks up the phone.
The questions principals ask.
No. Workflows are built around your existing setup — your email, your CRM, your spreadsheets. The point is fewer things to think about, not another system to learn.
No. What you get is a dependable system wired into the tools you already use — it runs the same way every time, without anyone prompting it. AI is added only where it genuinely helps, like drafting a reply or reading an enquiry. The reliability comes from the system around it, not the AI on top.
The audit takes 30 minutes. If you go ahead, the first workflow is scoped small on purpose — designed to go live within about two weeks, so you see it working before anything bigger is built.
The audit is free and you keep the findings. Any workflow you choose to build is quoted fixed-price up front — you know the number before work starts. No subscriptions, no lock-in.
Workflows run inside your own accounts — your email, your CRM. Client data isn't copied into new systems or shared with third parties, and everything is built with the NZ Privacy Act in mind.
They won't have to. The workflows run in the background — your team keeps working exactly the way they do now, minus the busywork.
I do. Every build includes monitoring and fixes, and the person who answers is the person who built it.
Stop guessing where the hours go.
A free 30-minute audit shows exactly where your agency is losing time and leads — and what it would take to fix it.
Prefer email? tyron@corwell.ai
No pitch — no obligation — 30 minutes